Meeting management software can help your team stay on the same page regardless of whether they are scattered across the globe or working in the office. It is possible to use the right tools to plan your meetings ahead of time, create actions, and collaborate seamlessly during and after meetings. The best software for meetings allows you to communicate with clients and prospects on their terms. Round-robin links let attendees connect at a time that suits them, and automated calendar syncs ensure that all notifications are handled without additional effort. These tools help you focus on the things that matter most and help you streamline your workflow.
Teams can read agendas and notes for meetings prior to meetings with tools for meeting preparation. Some tools offer automatic transcription and video recording to give participants a summary of their conversations even if they’re not present. Certain tools let users take notes and share them with others, so they can capture important moments and create a shared workspace. Some of the most comprehensive tools, like Grain are designed to transform your video conferences into the most valuable source of truth by turning captured data into actionable insights.
The effective management of meeting action items increases accountability and productivity. Automated reminders and tools for real-time collaboration along with the generation of checklists for projects, make sure that deadlines are met and questions are addressed. Many of the best tools for managing meetings have direct integrations with popular work applications, such as CRMs, task-tracking and project management software. They can also be connected to thousands of other apps through Zapier which is a web-based application that streamlines workflows by connecting one app to another.